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Secure PDF | How to Protect My PDF with Security

3 Good Reasons to Protect Your PDF Today

September 23rd, 2009 PDF Security Advisors 3 comments

pdfthief 3 Good Reasons to Protect Your PDF Today

What happens if you don’t protect your PDF documents?

Real-life PDF Security Failure Example;

I launched an ebook in 2007, on how to market a business online, using pay per click marketing. I chose not to protect my PDF with any PDF security, other than the standard protection available within Adobe Acrobat. Today thousands of unauthorized PDF copies are floating around the internet – costing me tens of thousands of dollars in lost sales.

The most common kind of simple PDF protection available within Adobe Acrobat, are;

  • using a password to prevent people highlighting & copying your text – then pasting into a word document or similar
  • using a simple password that people must enter to open the PDF document

Is Password PDF Protection Effective?

Clearly not. Someone who says ‘protect my PDF’ and expects it to be done with a password, alone, has this to worry about;

A Google search for the term, “PDF Torrent” yields about 77,500,000 results. Today’s wired world virtually assures that if your document is even remotely desirable, massive file sharing will occur. If a protective security shell is not placed around your PDF document, thousands of PDF copies will be distributed against your wishes.

Relying on PDF Passwords is Deadly

Yet many companies and individuals continue to rely on these weak security methods to prevent online theft. Here are 3 good reasons to protect your PDF with stronger security than the simple password methods available from within Acrobat;

1. If PDF protection is not in place, massive copying of your file is virtually assured, bringing financial losses to you and your company

2. Your copyright protection can be weakened by the fact you did not take necessary precautions. A judge may not look seriously upon any complaint you have, if you have not made a good effort to protect your intellectual property. This has been shown to be a loophole, allowing digital thieves to escape prosecution in a number of recent cases.

3. Digital thieves may be encouraged to look further into your online activities, seeking additional ways to steal from you, knowing that you have security holes in even the most simple areas – your documents

What are Some Practical PDF Protection Alternatives?

Simple, inexpensive and easy to use PDF protection methods are available, including versions where a customer can download only a specially-protected version of your PDF, and opened up on their computer using a special code. But here’s the critical part; such protection must not only be a password. It must also include live, real-time monitoring of when and from where (IP address) your file is being opened.

In this way, you can monitor who is opening your PDF files online, when and from where.

Additionally, such a PDF protection system must include the facility to withdraw access to your PDF files – at your discretion – from anyone you wish. Book Guard Pro is an easy-to use system that has all these features; code protection, live monitoring of PDF usage and the ability to withdraw access at any time.

Versions of Book Guard Pro are available that enable their PDF file protection system to be used on both Windows PCs and Macs. To download a live example of this easy and inexpensive PDF protection system, click here.

A PDF protection coupon is available here where you get one month of PDF protection free.

For step-by-step PDF protection videos and further details of the easy steps to protecting  and monitoring your PDF documents, please watch PDF protection videos here .

How to Ensure PDF Security

By Emily Green

The PDF, or Portable Document Format, has become a staple in today’s electronic world. These documents are the cornerstone of file and document sharing due to the portability and ease of use. These types of documents can be used across differing platforms and operating systems, machines and monitors — and they will retain their original formatting as well.

While these documents are very popular, as with any type of document that will be shared, security is an issue. Many people do not realize that without security systems in place, PDFs can be changed and disseminated freely. Understanding these issues is very important, especially if the PDF documents contain trademarked, confidential or sensitive information.

There are several ways to ensure the security of your PDFs, including who can view the document to how it can be shared.

Passwords and Public Keys

Basic PDF security uses encryption; however there are many different ways to encrypt a document. The most basic way is to password-protect the file to give only those users with that password access to the PDF. When using this type of protection, it is best to send the password via a different transmission method, such as the phone, so that the password is not sent with the document.

Using public and private keys is another essential of PDF security. To use this, a digital certificate needs to be obtained. There are many different assigning authorities of this type of certification and programs such as Outlook have easy-to-use tools to obtain one. Once the certificate has been obtained, the PDF can be encrypted with this digital certificate or signature. The recipient of the encrypted PDF will need a corresponding key to open and/or manipulate the document.

Copying and Printing

There are methods that can be put into place to prevent the printing or copying of PDF documents. Security can be put into place that can deter the copying and pasting of text or images to another document. In addition, the PDF can be formatted to not allow high-resolution printing. These features are especially important for people such as designers and writers who are sending proofs to clients who have yet to pay for the project. While most people wouldn’t think of stealing work this way, these security methods are a way to ensure works remain protected.

There are several ways to put these security features into place. Many programs have these features built in. Additionally, there are many online services that can help secure PDF documents. No matter the choice, securing PDF documents is something anyone who needs to share sensitive documents should use.

Emily Green is a working writer, published poet, and admitted alliteration addict currently living outside of Boston. Specializing in food and travel writing, she can usually be found making a mess of her kitchen or getting lost (on purpose…usually) in the small towns of New England. She also makes cheese. No, really. You can find more of her writing at Copy for Bylines.

Categories: PDF Security, Protect PDF Tags:

PDF Security by Password Only – Real Security Flaws

The regular PDF security furnished by Acrobat PDF consists of two distinctive strategies and two distinct passwords, “user password” and “owner password”.

A secure PDF document may possibly be guarded by password to open (‘user’ password). The document may well also specify PDF security restrictions even when the document is decrypted: printing, copying text and graphics out of the document, modifying the document, or adding or modifying text notes and AcroForm fields (working with ‘owner’ password).

Nonetheless, all functions (except the document open password safety, if applicable) which might be restricted by “owner” or “user” passwords are trivially circumvented by lots of frequently offered “PDF cracking” program and even freely on the web.

If circumvented these PDF security restrictions no more allow the creator handle what can and can’t be completed together with the pdf file as soon as distributed. This warning can also be displayed when applying these kinds of constraints applying Adobe Acrobat program to create or edit PDF information.

Even without the need of eradicating the password, most freeware or open source PDF readers will ignore the permission “protections” and can allow the consumer to print or make duplicate of excerpts of the text as if the document had been not limited by password protection.

Some answers, like Adobe’s LiveCycle Rights Administration , are a lot more sturdy signifies of knowledge rights management, which could both limit who will open documents, but also reliably enforce permissions in methods that the common safety handler doesn’t.

It’s often been an issue with document content material, the stability between what you’d like your readers to not be able to copy and what they ought to be in a position to take and edit.

You’d like it to be very simple to open and study, but not have everyone take your content material for themselves. The Internet is already well-known for becoming a playground for plagiarists, but you don’t want your reader to necessarily truly really feel like you don’t trust them.

Nevertheless, your documents will often consist of delicate or commercial content material. You’ll be losing money by handing that information to sets of readers you don’t need. If your content is strictly password protected, you may alienate your viewers.

There are several layers of protection accessible from most PDF creators. You are in a position to manage which images or videos could be copied and printed, or which text could possibly be highlighted, dragged and dropped into someone cheap word processor.

Password-only PDF security is weak, but restricts the reader from certain features of PDF access and copying. You might uncover functions that permit digital signature of documents only by an authorized signer, and which prohibit further editing of text and images. You may wish to identify who viewed the documents, what has edited or copied and when.

A document can incorporate many layers of password security in a PDF. By way of example, a PDF file can require open document password by the consumer. But there are much better and secure ways, that have many more PDF security features that just a password, which can easily be broken.

Three Ebook Writing Tips

Ebook creating strategies can make the main difference involving generating a dud that has a higher refund rate and minimal consumer satisfaction and producing a winner that individuals will whisper about and cause more product sales. In this article, I want to share with you three of them according to my very own individual practical knowledge as an ebook author who sells via ClickBank, between other locations. 

Do The main Composing Inside a Week

I’ve designed the error various times of producing 50 percent the e-book then looking to occur back a month later to write one other half. In almost all instances I’ve needed to start out in the commencing and throw away my previous work.

The motive is always that once you are producing, you get into your mood of one’s prospect. When you take an extended break, you fully get rid of this mood. So when you begin composing, I recommend you really don’t stop for greater than on a daily basis or two or else you can drop your target and your do the job performed thus far will virtually all be in vain.

Use An Outlining Software

I used to create my ebooks like most others through the use of a course like Microsoft Word or Open Business office. This is actually the incorrect method to do points since you generally stop up with formatting errors or web page breaks not working correctly. Additionally you have a very good deal of boueux obtaining to some section rapid and forget about about rearranging sections simply because that usually prospects to a wonderful mess.

I clearly recommend applying an outlining system. I use a Personal computer and utilize the totally free KeyNote software by Tranglos. It allows you to organise an outline in the tree construction after which to write in regards to the guide in sections. While it is actually commonly a fantastic plan to write so as from begin to finish, the outlining software package lets you to leap forward and to effortlessly rearrange sections with no predicament.

Ultimately, you’ll be able to export to loaded text format and open up your file in any phrase processor. Including headings and developing a table of contents gets a complete cinch.

If you can’t Deal with Composing Then Discover a Ghost Author

Some people believe that composing a ebook is beyond them. I employed to assume this as well. I am telling you since this is not the situation and you can get it done. Within your outline application you can have developed a framework with the main sections and sub-sections for ones ebook and it’s really simple to create this way than to consider a pen to some blank piece of paper.

Having said that, for those who believe you still are unable to get it done then give your outline to a ghost author. You may count on to spend around $300 to $400 for any book being created in accordance for your specs. Although they can be producing for you, get started creating a record inside your area of interest to be able to notify them about your new products on start day and make hundreds (if not thousands) of bucks within a few weeks.

Looking for more tips? You can watch this webinar here, on how to get started making and selling ebooks;


Why Convert Word Docs Into PDF?

September 20th, 2011 PDF Security Advisors No comments

Ever since the portable document format has been launched by Adobe systems, it has become a popular document sharing format over the internet. Do you wonder why this format has been liked by a majority of internet users? Did it ever occur to you why people convert word documents into PDF format? Has it ever happened that you have evaluated the need of using a PDF converter so that you can convert word documents into this format? If you have never thought about these questions, it is time you must think about them. In this article, you will be able to learn about the significance and benefit of using the portable document format over the other formats available. Let us count the points which tell us why PDF is a superior format to the rest.

Easily compatible – Files which are created in portable document format can be viewed by opening them on almost any computer operating system. PDF is compatible with all operating systems, whether you are using Linux, UNIX, Windows, Mac or any other system.

Structure creation and formatting of data – When you transfer or share PDF documents via the web, email or intranet, formatting, structure and properties of the documents are preserved. No other format is capable in retaining the data format and structure of documents to be shared over the net. This is one strong reason, that confirms the popularity of PDF document format.

Compression of files – One top benefit of converting documents into PDF is that files can be compressed. When conversion of documents takes place from doc to PDF, the size of the document reduces by a good level. A document which is small in size can be speedily uploaded and downloaded.

Security and protection – Documents created in portable document format are absolutely secure to be shared over the internet. It is because of the high-level encryption feature that the data stored in a file is protected from any form of intimidating element.

Various advantages offered by the format attract people to use only this format when confidential documents need to be transferred. With the help of competent PDF converter you can convert documents from any format like excel or word to PDF. With the password-protection feature you can add to the security level of the content in your files and easily transfer them over to receivers via the web making PDF one of the most secure document format.

Saner Rijet is an IT professional with over 7 years experience working both in academics and industry. For all your document conversion needs like Word to PDF or to convert PDF to word; visit his site at PDF Converter.

Article Source: http://EzineArticles.com/6301922

10 Reasons to Convert Word Document to PDF with Security

September 16th, 2011 PDF Security Advisors 1 comment

Since Adobe Systems introduced the PDF format in 1993 it has rapidly become the number one universal document format on the internet. Not without any reasons, as there is a growing demand for such a universal format to allow people to share their ideas and work digitally on the internet. The number of different software programs keeps on growing and growing, from fantastic organizers, spreadsheet programs, to photo editing software: they all tend to make our lives easier, but often forget one major point: the ability to allow the user to share his/her work! The so called web 2.0 is already a fact, and the internet is becoming a place of creating and sharing your own ideas and work.

The popular PDF format solved this problem by introducing itself as a system-wide universal format: almost anyone on any computer system is able to open a PDF file these days. People have clearly discovered some advantages of PDF files, but yet only a few are actively creating PDF files themselves. So why should you consider creating your own PDF documents? I present you the top 10 advantages of this widely popular format:

1. Compatible Across platforms; From Windows, Mac, Linux, to even modern mobile phones and PDA’s: PDF files can be opened on basically any system! You don’t have to worry about your co-workers, students, family, or whomever you’re sharing your work with, not being able to open your files.

2. Compact & Small; When you convert an existing document to a PDF file, it will automatically be highly optimized making it much smaller in size without losing any quality. Note that you can often also combine and merge multiple documents into one single PDF: spreadsheets, word documents, photos, etc..: you can join them all together into a single PDF File!

3. Can be created from any source document/application; The powerful technology behind the PDF format allows you to convert almost any document, from any application to a PDF file. With a decent PDF Creator your PDF file will just look like you printed your file on high quality paper.

4. Secure to avoid people from modifying & redistributing your work; Protect your PDF File, and prevent users from printing, duplicating or even opening your work. The encrypted protection makes it possible to share your work, without having to worry about various doom scenarios.

5. Secure, lower chance of getting infected with viruses; There’s low chance of a PDF file getting infected with something like a virus or trojan, which makes it a safe and trusted way of sharing your work.

6. Easy and quick to create when using the right software; You’ll find a ton of different pdf conversion programs on the internet, one looking even more fancier than the other, with prices varying from $30 to $4000. Most of them are pretty easy to use though, and you’ll usually be able to convert your documents to PDF in a few simple clicks. Choosing a good software solution is another story, but you can find some advice at my other PDF Creator article.

7. Software to view PDF Files is completely free; Software like Acrobat Reader to open PDF Files can be downloaded for free, and is already installed on most computers. Often it will be installed in combinations with other software you bought on CD-Rom. (A lot of companies deliver their documentation as PDF files.)

8. Viewable within most web-browsers; You’re simply able to open and view PDF files in your favorite web-browser. You can simply click a link whenever someone links to a PDF file on a website, and the file will be opened automatically.

9. PDF Files meet legal document requirements; A document must be kept in a format that can’t be changed or altered without leaving any footprints, if you want it to be admissible in a court of law. A created PDF file can’t be altered, and usually meets these legal requirements. (Contact a legal advisor for more info.)

10. Compatible with modern portable reader systems; This is a whole new but powerful phenomenon: various companies like Sony are working on digitally paper pads. These flat panels, not much larger than a regular book, allow you to upload your PDF files to the device, so you can read through the information like a normal book. Sounds like science fiction, but you can already buy these devices for +- $299. Prices are guaranteed to drop the coming years, and it’s a great way to save literally heaps of paper!

Visit this Convert Word document to PDF lens page for more info about creating your own PDF files.

Article Source: http://EzineArticles.com/485574