How to Protect PDF Today Blog

Since Adobe Systems introduced the PDF format in 1993 it has rapidly become the number one universal document format on the internet. Not without any reasons, as there is a growing demand for such a universal format to allow people to share their ideas and work digitally on the internet. The number of different software programs keeps on growing and growing, from fantastic organizers, spreadsheet programs, to photo editing software: they all tend to make our lives easier, but often forget one major point: the ability to allow the user to share his/her work! The so called web 2.0 is already a fact, and the internet is becoming a place of creating and sharing your own ideas and work.

The popular PDF format solved this problem by introducing itself as a system-wide universal format: almost anyone on any computer system is able to open a PDF file these days. People have clearly discovered some advantages of PDF files, but yet only a few are actively creating PDF files themselves. So why should you consider creating your own PDF documents? I present you the top 10 advantages of this widely popular format:

1. Compatible Across platforms; From Windows, Mac, Linux, to even modern mobile phones and PDA’s: PDF files can be opened on basically any system! You don’t have to worry about your co-workers, students, family, or whomever you’re sharing your work with, not being able to open your files.

2. Compact & Small; When you convert an existing document to a PDF file, it will automatically be highly optimized making it much smaller in size without losing any quality. Note that you can often also combine and merge multiple documents into one single PDF: spreadsheets, word documents, photos, etc..: you can join them all together into a single PDF File!

3. Can be created from any source document/application; The powerful technology behind the PDF format allows you to convert almost any document, from any application to a PDF file. With a decent PDF Creator your PDF file will just look like you printed your file on high quality paper.

4. Secure to avoid people from modifying & redistributing your work; Protect your PDF File, and prevent users from printing, duplicating or even opening your work. The encrypted protection makes it possible to share your work, without having to worry about various doom scenarios.

5. Secure, lower chance of getting infected with viruses; There’s low chance of a PDF file getting infected with something like a virus or trojan, which makes it a safe and trusted way of sharing your work.

6. Easy and quick to create when using the right software; You’ll find a ton of different pdf conversion programs on the internet, one looking even more fancier than the other, with prices varying from $30 to $4000. Most of them are pretty easy to use though, and you’ll usually be able to convert your documents to PDF in a few simple clicks. Choosing a good software solution is another story, but you can find some advice at my other PDF Creator article.

7. Software to view PDF Files is completely free; Software like Acrobat Reader to open PDF Files can be downloaded for free, and is already installed on most computers. Often it will be installed in combinations with other software you bought on CD-Rom. (A lot of companies deliver their documentation as PDF files.)

8. Viewable within most web-browsers; You’re simply able to open and view PDF files in your favorite web-browser. You can simply click a link whenever someone links to a PDF file on a website, and the file will be opened automatically.

9. PDF Files meet legal document requirements; A document must be kept in a format that can’t be changed or altered without leaving any footprints, if you want it to be admissible in a court of law. A created PDF file can’t be altered, and usually meets these legal requirements. (Contact a legal advisor for more info.)

10. Compatible with modern portable reader systems; This is a whole new but powerful phenomenon: various companies like Sony are working on digitally paper pads. These flat panels, not much larger than a regular book, allow you to upload your PDF files to the device, so you can read through the information like a normal book. Sounds like science fiction, but you can already buy these devices for +- $299. Prices are guaranteed to drop the coming years, and it’s a great way to save literally heaps of paper!

Visit this Convert Word document to PDF lens page for more info about creating your own PDF files.

Article Source: http://EzineArticles.com/485574

This short video shows how you how to protect your PDF with a password, using Adobe Acrobat. This is not the most secure method to protect your PDFs and documents. However, it is better than doing nothing at all.

The video also shows you easy ways to protect your PDFs with more convenient and secure methods. You can also get a free coupon here for security above what Adobe Acrobat gives you with Acrobat; http://bookguardpro.com

Here’s a new case study in how NOT to release PDF documents;

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Hyper FB Traffic is a Clickbank product released on Monday, 13th September. The product is a how-to for marketers on how to get Facebook Traffic for affiliate sales. The product is made up of PDF documents and videos. The base cost was $79 and contained a number of upsells the buyer is presented with before they can access the course.

While we’re going to reserve judgment on the content quality of the Facebook traffic work, their security definitely is lacking. Here’s why;

Two days after release of the course (Wednesday, 15th September) massive file sharing was going on. With most of the course uploaded to rapidshare and other file sharing sites.

The PDFs contain no security whatsoever (not even a password – which is a really weak protection method anyway.

Here are some of the sites containing the info and how the files spread. You can also see the messages passed among file sharers, telling each other how to get the Hyper FB Traffic course files and course for free, on the file sharing sites;

Mediafire pdf links of HyperFB Traffic Core Manual;

http://www.mediafire.com/?th2n1ni7rn63zk2

Mediafire pdf links of HyperFB Traffic Action Guide;

http://www.mediafire.com/?cdxd17k6cy42sbq

See the free users discussing how to access all the additional files in the course;

http://www.blackhatteam.com/f51/get-hyper-facebook-traffic-27527-6.html

The above is just a very small sample of how the PDFs have been shared. Expect sharing of those files to go “parabolic” in the days and weeks ahead. All the people who paid for that course just got ripped off – as there was no advantage for them buying it. Thousands now also have access who did not pay a penny.

All it took was two days for massive PDF and file sharing to start. This case study serves as a warning to others, and illustrates why it is so critical to protect your PDFs with EFFECTIVE security (not passwords). If you release PDFs at all for profit, your business depends upon it.

Obtaining access to websites online and physical doors in your business no longer involves locks and keys alone.  Today there is a unique technology which incorporates keyless access using devices which opens gates from a range.  The concept is usually used in cars wherein car users will be able to quickly open the hatch by means of access keyfobs.

Fobs operate similar to that of remote controls which will produce radio waves with different frequency, of which only the corresponding entry lock can pick up.  When pushing the fob switch the matching door opens, still oftentimes door locks may include codes that needs to be keyed in before the lock deactivates.  Absolutely nothing is more protected than that.  You replace the codes since you need to keep it from being copied by prying would-be burglars.

Fobs being used in vehicles ordinarily have around three control keys.  The first is being used to lock doors and the other is to unlock.  The third switch is useful in emergency situations.  It triggers the flashing lights and alarm horn.  Handy keyless access controls that come as small remote controls may come separate from the keys, but certain types in reality come fused with the key.  The latter version is handier.

Electronic access control systems may feature the application of access control keyfobs, which usually come with dependable technology that is proven to offer an excellent amount of protection.  The radio waves sent by key fobs are not affected by outside factors.  Key fobs don’t use battery power so that the key fob can be utilized forever, so long as it does not get lost or damaged.

Of course, these fobs should come with a scanning machine located at the entry post, such as your gate.  The signal transmission takes place in fraction of a fraction of a second.  The pace of signal  transfer is not lost by any dirt or oil covering the fob.  Even a gust of air can’t redirect the transmission path.  This can be a far easier way.  No requirement for keys, that take time to open gates.  And for those who have both hands carrying stuff, then key fobs provide the much better use than do regular keys.

Just what exactly do key fobs have?  Key fobs are usually a lot more than regular keys.  In a fob is a job of electronic engineering with sophisticated and careful layout to produce the most efficient means of safeguarding your properties, offices and homes.

A microchip is found inside the fob and this tiny chip has a unique identification number.  This combination of numbers can not be replicated because any prowler would need to generate about tens of millions of number combinations, giving you more security as well as better peace of mind.  Then again, the code integrated in the fob carries a built-in electronic mechanism making sure that it won’t be read by the scanner the wrong way.

Unless identity theft has happened to you or somebody you know, it’s a common to believe it will not happen to you. Most reports of identity theft include the totally unexpected nature of the event.

Regrettably, unless you take steps to protect your personal information and privacy, many bad things can happen. Often, consumers believe that identity theft is practiced only by best master crooks who gain access to financial data through an experienced cyberpunk. However, most information theft is actually performed by local crooks and could even be someone you know quite well.

Are you running a company? You must know about the real threat of identity theft. Perhaps you have already been a victim of it. Are you aware how to avoid company so that you can protect your assets?

Business identity theft occurs often. And you will find reports of company identity theft widespread. If you want to learn how to avoid company identity theft, you need to understand how the identify theft works. Usually, you will find identification robbers get your business identification from both online and offline sources.

Don’t keep your social security number inside your pocket book or even purse. Simply commit to memory the number.

When you have to note down your personal information then encrypt the number, therefore possible robbers cannot utilize it. In other words, if your looking at consideration amount is actually 5658375 then simply add a one to the start and closing of the number. By doing this you will know that the proper looking at consideration amount doesn’t have number one in it, but the burglar will not.

You will find other methods you can use to reduce the possibility for other types of Id theft. More importantly, you can also be prepared to respond quickly whenever you find out that the financial data is actually stolen.

You should also use non-obvious passwords upon all your computers (don’t use your middle name for your password), and you should possess anti-theft software on all computers. You should make especially sure laptop computers and hand-held consumer electronics are password-protected using the strongest file encryption you afford.

A few more cautionary tips; Protect your cell phone data, and do not store the majority of delicate financial information on your cellular phone.

If you suffer ID theft and your numbers are out, you’ll have to contact all your credit and financial accounts instantly and explain the problem. This can be a real hassle, so make sure you use the simple security methods in this article and stay safe with effective digital security both online and offline.