The PDF, or Portable Document Format, has become a staple in today’s electronic world. These documents are the cornerstone of file and document sharing due to the portability and ease of use. These types of documents can be used across differing platforms and operating systems, machines and monitors — and they will retain their original formatting as well.
While these documents are very popular, as with any type of document that will be shared, security is an issue. Many people do not realize that without security systems in place, PDFs can be changed and disseminated freely. Understanding these issues is very important, especially if the PDF documents contain trademarked, confidential or sensitive information.
There are several ways to ensure the security of your PDFs, including who can view the document to how it can be shared.
Passwords and Public Keys
Basic PDF security uses encryption; however there are many different ways to encrypt a document. The most basic way is to password-protect the file to give only those users with that password access to the PDF. When using this type of protection, it is best to send the password via a different transmission method, such as the phone, so that the password is not sent with the document.
Using public and private keys is another essential of PDF security. To use this, a digital certificate needs to be obtained. There are many different assigning authorities of this type of certification and programs such as Outlook have easy-to-use tools to obtain one. Once the certificate has been obtained, the PDF can be encrypted with this digital certificate or signature. The recipient of the encrypted PDF will need a corresponding key to open and/or manipulate the document.
Copying and Printing
There are methods that can be put into place to prevent the printing or copying of PDF documents. Security can be put into place that can deter the copying and pasting of text or images to another document. In addition, the PDF can be formatted to not allow high-resolution printing. These features are especially important for people such as designers and writers who are sending proofs to clients who have yet to pay for the project. While most people wouldn’t think of stealing work this way, these security methods are a way to ensure works remain protected.
There are several ways to put these security features into place. Many programs have these features built in. Additionally, there are many online services that can help secure PDF documents. No matter the choice, securing PDF documents is something anyone who needs to share sensitive documents should use.
Emily Green is a working writer, published poet, and admitted alliteration addict currently living outside of Boston. Specializing in food and travel writing, she can usually be found making a mess of her kitchen or getting lost (on purpose…usually) in the small towns of New England. She also makes cheese. No, really. You can find more of her writing at Copy for Bylines.]]>
A secure PDF document may possibly be guarded by password to open (‘user’ password). The document may well also specify PDF security restrictions even when the document is decrypted: printing, copying text and graphics out of the document, modifying the document, or adding or modifying text notes and AcroForm fields (working with ‘owner’ password).
Nonetheless, all functions (except the document open password safety, if applicable) which might be restricted by “owner” or “user” passwords are trivially circumvented by lots of frequently offered “PDF cracking” program and even freely on the web.
If circumvented these PDF security restrictions no more allow the creator handle what can and can’t be completed together with the pdf file as soon as distributed. This warning can also be displayed when applying these kinds of constraints applying Adobe Acrobat program to create or edit PDF information.
Even without the need of eradicating the password, most freeware or open source PDF readers will ignore the permission “protections” and can allow the consumer to print or make duplicate of excerpts of the text as if the document had been not limited by password protection.
Some answers, like Adobe’s LiveCycle Rights Administration , are a lot more sturdy signifies of knowledge rights management, which could both limit who will open documents, but also reliably enforce permissions in methods that the common safety handler doesn’t.
It’s often been an issue with document content material, the stability between what you’d like your readers to not be able to copy and what they ought to be in a position to take and edit.
You’d like it to be very simple to open and study, but not have everyone take your content material for themselves. The Internet is already well-known for becoming a playground for plagiarists, but you don’t want your reader to necessarily truly really feel like you don’t trust them.
Nevertheless, your documents will often consist of delicate or commercial content material. You’ll be losing money by handing that information to sets of readers you don’t need. If your content is strictly password protected, you may alienate your viewers.
There are several layers of protection accessible from most PDF creators. You are in a position to manage which images or videos could be copied and printed, or which text could possibly be highlighted, dragged and dropped into someone cheap word processor.
Password-only PDF security is weak, but restricts the reader from certain features of PDF access and copying. You might uncover functions that permit digital signature of documents only by an authorized signer, and which prohibit further editing of text and images. You may wish to identify who viewed the documents, what has edited or copied and when.
A document can incorporate many layers of password security in a PDF. By way of example, a PDF file can require open document password by the consumer. But there are much better and secure ways, that have many more PDF security features that just a password, which can easily be broken.]]>
Do The main Composing Inside a Week
I’ve designed the error various times of producing 50 percent the e-book then looking to occur back a month later to write one other half. In almost all instances I’ve needed to start out in the commencing and throw away my previous work.
The motive is always that once you are producing, you get into your mood of one’s prospect. When you take an extended break, you fully get rid of this mood. So when you begin composing, I recommend you really don’t stop for greater than on a daily basis or two or else you can drop your target and your do the job performed thus far will virtually all be in vain.
Use An Outlining Software
I used to create my ebooks like most others through the use of a course like Microsoft Word or Open Business office. This is actually the incorrect method to do points since you generally stop up with formatting errors or web page breaks not working correctly. Additionally you have a very good deal of boueux obtaining to some section rapid and forget about about rearranging sections simply because that usually prospects to a wonderful mess.
I clearly recommend applying an outlining system. I use a Personal computer and utilize the totally free KeyNote software by Tranglos. It allows you to organise an outline in the tree construction after which to write in regards to the guide in sections. While it is actually commonly a fantastic plan to write so as from begin to finish, the outlining software package lets you to leap forward and to effortlessly rearrange sections with no predicament.
Ultimately, you’ll be able to export to loaded text format and open up your file in any phrase processor. Including headings and developing a table of contents gets a complete cinch.
If you can’t Deal with Composing Then Discover a Ghost Author
Some people believe that composing a ebook is beyond them. I employed to assume this as well. I am telling you since this is not the situation and you can get it done. Within your outline application you can have developed a framework with the main sections and sub-sections for ones ebook and it’s really simple to create this way than to consider a pen to some blank piece of paper.
Having said that, for those who believe you still are unable to get it done then give your outline to a ghost author. You may count on to spend around $300 to $400 for any book being created in accordance for your specs. Although they can be producing for you, get started creating a record inside your area of interest to be able to notify them about your new products on start day and make hundreds (if not thousands) of bucks within a few weeks.
Easily compatible – Files which are created in portable document format can be viewed by opening them on almost any computer operating system. PDF is compatible with all operating systems, whether you are using Linux, UNIX, Windows, Mac or any other system.
Structure creation and formatting of data – When you transfer or share PDF documents via the web, email or intranet, formatting, structure and properties of the documents are preserved. No other format is capable in retaining the data format and structure of documents to be shared over the net. This is one strong reason, that confirms the popularity of PDF document format.
Compression of files – One top benefit of converting documents into PDF is that files can be compressed. When conversion of documents takes place from doc to PDF, the size of the document reduces by a good level. A document which is small in size can be speedily uploaded and downloaded.
Security and protection – Documents created in portable document format are absolutely secure to be shared over the internet. It is because of the high-level encryption feature that the data stored in a file is protected from any form of intimidating element.
Various advantages offered by the format attract people to use only this format when confidential documents need to be transferred. With the help of competent PDF converter you can convert documents from any format like excel or word to PDF. With the password-protection feature you can add to the security level of the content in your files and easily transfer them over to receivers via the web making PDF one of the most secure document format.
Saner Rijet is an IT professional with over 7 years experience working both in academics and industry. For all your document conversion needs like Word to PDF or to convert PDF to word; visit his site at PDF Converter.
Article Source: http://EzineArticles.com/6301922]]>
The popular PDF format solved this problem by introducing itself as a system-wide universal format: almost anyone on any computer system is able to open a PDF file these days. People have clearly discovered some advantages of PDF files, but yet only a few are actively creating PDF files themselves. So why should you consider creating your own PDF documents? I present you the top 10 advantages of this widely popular format:
1. Compatible Across platforms; From Windows, Mac, Linux, to even modern mobile phones and PDA’s: PDF files can be opened on basically any system! You don’t have to worry about your co-workers, students, family, or whomever you’re sharing your work with, not being able to open your files.
2. Compact & Small; When you convert an existing document to a PDF file, it will automatically be highly optimized making it much smaller in size without losing any quality. Note that you can often also combine and merge multiple documents into one single PDF: spreadsheets, word documents, photos, etc..: you can join them all together into a single PDF File!
3. Can be created from any source document/application; The powerful technology behind the PDF format allows you to convert almost any document, from any application to a PDF file. With a decent PDF Creator your PDF file will just look like you printed your file on high quality paper.
4. Secure to avoid people from modifying & redistributing your work; Protect your PDF File, and prevent users from printing, duplicating or even opening your work. The encrypted protection makes it possible to share your work, without having to worry about various doom scenarios.
5. Secure, lower chance of getting infected with viruses; There’s low chance of a PDF file getting infected with something like a virus or trojan, which makes it a safe and trusted way of sharing your work.
6. Easy and quick to create when using the right software; You’ll find a ton of different pdf conversion programs on the internet, one looking even more fancier than the other, with prices varying from $30 to $4000. Most of them are pretty easy to use though, and you’ll usually be able to convert your documents to PDF in a few simple clicks. Choosing a good software solution is another story, but you can find some advice at my other PDF Creator article.
7. Software to view PDF Files is completely free; Software like Acrobat Reader to open PDF Files can be downloaded for free, and is already installed on most computers. Often it will be installed in combinations with other software you bought on CD-Rom. (A lot of companies deliver their documentation as PDF files.)
8. Viewable within most web-browsers; You’re simply able to open and view PDF files in your favorite web-browser. You can simply click a link whenever someone links to a PDF file on a website, and the file will be opened automatically.
9. PDF Files meet legal document requirements; A document must be kept in a format that can’t be changed or altered without leaving any footprints, if you want it to be admissible in a court of law. A created PDF file can’t be altered, and usually meets these legal requirements. (Contact a legal advisor for more info.)
10. Compatible with modern portable reader systems; This is a whole new but powerful phenomenon: various companies like Sony are working on digitally paper pads. These flat panels, not much larger than a regular book, allow you to upload your PDF files to the device, so you can read through the information like a normal book. Sounds like science fiction, but you can already buy these devices for +- $299. Prices are guaranteed to drop the coming years, and it’s a great way to save literally heaps of paper!
Visit this Convert Word document to PDF lens page for more info about creating your own PDF files.
Article Source: http://EzineArticles.com/485574]]>
The video also shows you easy ways to protect your PDFs with more convenient and secure methods. You can also get a free coupon here for security above what Adobe Acrobat gives you with Acrobat; http://bookguardpro.com]]>
After many months of fixing vulnerabilities and releasing emergency patches, Adobe released the much anticipated Adobe Reader X, the latest Adobe PDF Reader version which is redesigned with sandboxing technology to prevent and reduce the risk of PDF attacks.
Many have welcomed the move for the newly added security layer when it was first announced way before it was even released. But as it is with anything that’s been hyped up and talked about, you want to know how everything turned out.
Well, if you’re looking around to find out how the new Adobe Reader X turned out, you’re in luck. This week’s posting is a quick collection of reviews, links, and tweeted comments from around the web.
Continue reading “Adobe Reader X: What’s Your Verdict?”]]>
For sharing PDF documents, it’s the same story. For instance, if you’ve heard of Scribd.com, then you know that sharing documents has turned into another great way to network with other users. Once you’ve uploaded your files, others can read them, leave a comment, and then share them on the most popular social networks.
But if you’re already on that site and looking for more places to spread the word about your PDF files, check these Scribd alternatives out for yourself.
Continue reading “Top 4 Scribd Alternatives”]]>
Web printing companies have acquired a number of consideration lately as a result of they work to bridge the hole between electronic digital materials online and actual hard copy books and printed material.
Most digital printing businesses offer a wide range of templates for all types of printed materials – from letterheads to enterprise cards and more. From these templates users can build customized merchandise to suit their own distinctive requirements and purposes. What’s most handy about web to print companies is that clients are able to create the product online and easily print the material from their personal computer, so the turnaround time is extremely fast and there are no further costs such as shipping and handling.
Web printing grew to become widespread with the progression of e-commerce and has extended as online businesses and companies have gotten increasingly more popular. The phrase “digital printing” is associated with a lot of articles and web sites from the graphic design world that have been first to discover the digital printing concept and start to popularize it around the mid-ninety’s.
Web sites that provide digital printing companies offer their clients an a variety of benefits to conventional printing- it is typically cheaper and is at all times a extra interactive and creative process for the customer. But, the digital printing process will also be prohibitive because of ever altering technological requirements which are typically restrictive for people that do not have the most recent software etc.
General, digital printing potentialities are fascinating, different and definitely worth further investigation, notably if you’re looking to began or develop a enterprise online or offer some of your inventory accessible for buy from the web. While the benefits appear to outnumber the troubles in using digital printing companies, keep in mind that in addition to all of the initial begin up costs you may find yourself faced with, digital printing companies may be a luxurious to work toward relatively then start with. But, in time and as you build your inventory your inventory and search to develop your customer base you will certainly discover just how invaluable digital printing companies might be. Upon getting used the fast and ever increasing digital printing merchandise it will be very difficult so that you can go back to the gradual motion strategy of conventional printing.]]>
Print at will methods are often employed by small presses with little cash to spend and publishing companies that acquire much more dangers on publications which could not resonate with broad audience. Print at will had not been created till following your digital renaissance and digital printing became the main means of producing publications because it had not been extremely economical to publish single copies of a guide on traditional printing presses.
Not only are on-line printing and print on demand services outstanding for small publishing houses and writers taking dangers with the materials that they choose to create, nevertheless the services have become popular with various sorts of publishers- university presses, for instance because create at will allows them to keep a long backlog of publications which can be ordered and printed whenever you want. Rare and away from create novels, text publications and more will also be much more likely to be discovered with writers that utilize create at will services. Print at will not only provides cheaper printing prices and bigger inventories, but allows for quicker printing, much more area in offices no publications which are un-purchased, therefore, much less total waste of time, cash and sources.
Print at will isn’t helpful only for publications, however! Distributors of posters, particularly obscure and niche items, frequently use create at will, just like all types of performers, professional photographers and others which have been operating very small on-line printing businesses. Additionally to traditional businesses, a lot of people are employing create and publish at will services to realize their dreams of placing their words into print. Print at will services have see a boom in self writers using their services, plus fact, before the era of release at will services it absolutely was extremely difficult for an person to publish their guide, nowadays it’s basic and a lot cheaper than it has elevated the previous. Many publish at will web sites permit individuals to record a book with them, usually for some sort of nominal charge, and the website then handled royalties, printing expenses and also the job of having the Ebook detailed with on-line booksellers.
Print at will on-line printing services open an entire new world of data and possibilities for audience and writers alike. Not only do print at will services make much more titles and artwork items obtainable to consumers, but they permit writers to acquire much more dangers with what they choose to distribute, but they also permit others with additional control and selecting publishing a book on their own, on their own phrases. Print at will possibilities are endless and invite writers and writers to become much less encumbered by monetary issues and serve the future prospect much more faithfully by releasing publications which have been interesting and useful regardless of printing costs.]]>